Employment Contract (Permanent) Template (Kenya)

A permanent job contract aligned with the Employment Act 2007.

What it covers

• Job title, duties, place and hours of work
• Salary, allowances and statutory deductions (PAYE, NSSF, SHIF, Housing Levy)
• Probation in line with Section 42 of the Employment Act
• Annual, sick, maternity and paternity leave
• Confidentiality, discipline, notice and certificate of service

What's inside

1. Appointment and Duties
2. Probation
3. Place and Hours of Work
4. Remuneration
5. Allowances and Benefits
6. Leave
7. Confidentiality
8. Work Products and Intellectual Property
9. Conflict of Interest
10. Conduct and Discipline
11. Personal Data
12. Termination
13. Return of Property and Certificate of Service
14. Dispute Resolution
15. General Provisions

Who it's for

• Small businesses hiring their first staff
• Employers formalising existing staff
• Employees asking for a written contract

Questions

Is a written contract required in Kenya?

Yes. Section 9 of the Employment Act 2007 requires a written contract where employment lasts, in total, three months or more.

How long can probation be?

Up to six months. It can be extended once by up to six more months, but only with the employee's agreement. During probation either side can end the contract with seven days' notice.

How much annual leave must I give?

At least 21 working days of paid leave after every 12 consecutive months of service. You can choose to give more.

Which deductions must the employer make?

PAYE, NSSF, SHIF and the Affordable Housing Levy, remitted to the relevant authorities.

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